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DOCUMENTS AND PROCEDURES

Version 5.1

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Key – Those standards which have greater significance (all other standards are normal)

Recommendation – Those which do not affect certification

New – A completely new standard which the member must now adhere to

Revised – A standard that has changed and requires the member to take some different or additional action to before

Upgraded – The standard has been upgraded to a Key standard or from a Recommendation to a full standard

Appendix – Referenced in ‘How you will be measured’. Indicates that additional information is provided in the Appendices, which are available at the end of each section.

This icon indicates that a record is required.

Where to find help – at the end of each section we have indicated where you can get extra guidance if you need it.

Aim:

DOCUMENTS AND PROCEDURES

PG.DP.1 Key

Standards

The farm, as a whole, must present an acceptable and tidy appearance to the general public. The site management must not present a food safety, animal welfare or environmental risk. (Upgraded)

How you will be measured

PG.DP.1.a

The external areas around buildings and farm entrances are kept clear of rubbish, non-essential equipment and other debris. 

PG.DP.1.b

Loose wire, net and silage wrap, scrap machinery, scrap metal and disused tyres are managed. 

PG.DP.1.1

Standards

A farm map must be present and areas of specific risk are identified.

How you will be measured

PG.DP.1.1.a

Farm map shows where applicable: – all buildings – all fields, including area (hectares/acres) – watercourses including ditches and ponds – boreholes, springs and wells, including any on neighbouring land, within 50m of the boundary – any areas of high pollution risk

Farm map

PG.DP.1.2

Standards

Where a landfill* is known to be located within 2km of the pig unit the member must notify the Food Standards Agency

Evidence of notification of FSA

PG.DP.2

Standards

A documented plan for the effective management of serious incidents and potential emergency situations that threaten the welfare of livestock, food safety or the environment must be in place and known to those involved in farm tasks. (Revised)

How you will be measured

PG.DP.2.a

You have considered the risks to your farm and documented the actions to be taken in the event of: - interruptions to pig movements, e.g. suspension or withdrawal from the scheme - feed and/or water supply or equipment failing - fire - power cuts - disease outbreaks which have the potential to affect other farms/ the general public - activist activity - pollution incident, e.g. slurry spillages or leaks - other site-specific risks (where applicable)

PG.DP.2.b

Up-to-date relevant contact details are displayed (including out of hours phone numbers) e.g. vet, electricity supplier, Environment Agency hotline, feed and water supplier.

PG.DP.2.c

Plan is accessible and known to those involved with tasks on the farm.

Contingency/Emergency Plan

PG.DP.3

Standards

Systems must be in place for recording, investigating and resolution of any complaints that are relevant to the requirements of the Red Tractor Standards.

How you will be measured

PG.DP.3.a

System includes recording the: - complaint - investigation result - action taken to prevent the issue happening again

Complaints Records

PG.DP.5

Standards

The farm holds and environmental permit where required by The Environmental Permitting Regulations (EPR)

Evidence of environmental permit

  • DP.1.1 – One or more maps may be used and this may be held as a hard copy or as an electronic document
  • DP.1.2 – Notification must be sent to sla.contracts@food.gov.uk
  • DP.5 – An environmental permit is required where the following pig place numbers are exceeded:
    – 2,000 places for production pigs (above 30 kg) and/or
    – 750 places for sows