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DOCUMENTS AND PROCEDURES

Version 5.0 (streamlined)

Click to view all DOCUMENTS AND PROCEDURES

Key – Those standards which have greater significance (all other standards are normal)

Recommendation – Those which do not affect certification

New – A completely new standard which the member must now adhere to

Revised – A standard that has changed and requires the member to take some different or additional action to before

Upgraded – The standard has been upgraded to a Key standard or from a Recommendation to a full standard

Appendix – Referenced in ‘How you will be measured’. Indicates that additional information is provided in the Appendices, which are available at the end of each section.

This icon indicates that a record is required.

Where to find help – at the end of each section we have indicated where you can get extra guidance if you need it.

Aim:

DOCUMENTS AND PROCEDURES

DR.DP.1 Key

Standards

The farm, as a whole, must present an acceptable and tidy appearance to the general public. The site management must not present a food safety, animal welfare or environmental risk (Upgraded)

How you will be measured

DR.DP.1.a

The external areas around buildings and farm entrances are kept clear of rubbish, non-essential equipment and other debris

DR.DP.1.b

Loose wire, net and silage wrap, scrap machinery, scrap metal and disused tyres are managed

DR.DP.1.1

Standards

A farm map must be present and areas of specific risk are identified

How you will be measured

DR.DP.1.1.a

Farm map shows where applicable: – all buildings – all fields, including area (hectares/acres) – watercourses including ditches and ponds – boreholes, springs and wells, including any on neighbouring land, within 50m of the boundary – any areas of high pollution risk

Farm map

DR.DP.2

Standards

A documented plan for the effective management of serious incidents and potential emergency situations that threaten the welfare of livestock, food safety or the environment must be in place. (Revised)

How you will be measured

DR.DP.2.a

You have considered the risks to your farm and documented the actions to be taken in the event of: - feed and/or water equipment failing - fire - power cuts - extreme weather (drought, flooding, snow) - disease outbreaks which have the potential to affect other farms/the general public - activist activity - pollution incident e.g. slurry spillages or leaks - loss of assurance status - other site-specific risks

DR.DP.2.b

Up-to-date relevant contact details are displayed (including out of hours phone numbers) e.g. vet, electricity supplier, Environment Agency (or equivalent), feed and water supplier.

DR.DP.2.c

Details must be noted on how situations would be dealt with if the person with primary responsibility for stock is unavailable for any period

DR.DP.2.d

Plan is accessible and known to those involved with tasks on the farm

Contingency/emergency plan

DR.DP.3

Standards

Systems must be in place for recording, investigating and resolution of any complaints that are relevant to the requirements of the Red Tractor Standards

How you will be measured

DR.DP.3.a

System includes recording the: - complaint - investigation result - action taken to prevent the issue happening again

Complaint records

DR.DP.4

Standards

The Nominated vet or vet from the nominated vet practice must be informed of each antibiotic failure.

How you will be measured

DR.DP.4.a

Nominated vet or vet from the nominated vet practice informed within 1 week of the farmer being made aware of the failure.

DR.DP.4.b

Nominated vet or vet from the nominated vet practice reviews medicine use and makes recommendations to prevent the issue happening again.

DR.DP.4.c

Milk test failure recorded in the complaints record.
  • Complaints record
  • Vet review record

DR.DP.5

Standards

You must have a written breeding and management policy in place and implemented so there is no routine euthanasia of calves. (New)

How you will be measured

DR.DP.5.a

Policy must cover breeding and management decision processes to include: Breeding - semen usage/breeding management decisions - tools used to determine replacement rates etc (can be N/A if true flying herd) Management - provision of rearing facilities to cover the number of youngstock (see appendix how calculation should be undertaken. You must provide calving pattern provision for 100% of expected births over a 10-day period) - identified market for breed of calf produced - provision/plan for TB breakdown

DR.DP.5.b

Evidence that the breeding and management policy is implemented on-farm.
  • DP.1 – Any waste awaiting collection or disposal is stored appropriately i.e. in a dedicated area away from livestock. Old machinery, tyres, wire and silage wrap are stored neatly. External areas around buildings should be kept clear to discourage vermin.
  • DP.1.1 – One or more maps may be used and this may be held as a hard copy or as an electronic document
  • DP.3.a – Complaints made by local authority, general public, customers (e.g. abattoir feedback) or other. Complaints including, but not limited to, milk test failures, medicine residue levels, dirty stock, welfare and environmental issues