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DOCUMENTS AND PROCEDURES

Version 5.1

Click to view all DOCUMENTS AND PROCEDURES

Key – Those standards which have greater significance (all other standards are normal)

Recommendation – Those which do not affect certification

New – A completely new standard which the member must now adhere to

Revised – A standard that has changed and requires the member to take some different or additional action to before

Upgraded – The standard has been upgraded to a Key standard or from a Recommendation to a full standard

Appendix – Referenced in ‘How you will be measured’. Indicates that additional information is provided in the Appendices, which are available at the end of each section.

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Where to find help – at the end of each section we have indicated where you can get extra guidance if you need it.

Aim:

DOCUMENTS AND PROCEDURES

CR.DP.1 Key

Standards

The farm, as a whole, must present an acceptable and tidy appearance to the general public. The site management must not present a food safety, animal welfare or environmental risk. (Upgraded)

How you will be measured

CR.DP.1.a

The external areas around buildings and farm entrances are kept clear of rubbish, non-essential equipment and other debris. 

CR.DP.1.b

Loose wire, scrap machinery, scrap metal, seed and fertiliser bags, PPP containers and disused tyres are managed.

CR.DP.1.1

Standards

A farm map must be present and areas of specific risk are identified.

How you will be measured

CR.DP.1.1.a

Areas at high risk of pollution are identified on the farm map.

Farm map

CR.DP.2

Standards

A documented plan for the effective management of serious incidents and potential emergency situations that threaten food/feed safety or the environment must be in place and known to those involved in farm tasks (Revised)

How you will be measured

CR.DP.2.a

You have considered the risks to your farm and documented the actions to be taken in the event of (where appropriate): - fire - power cuts - extreme weather - pollution incidents (e.g. agrochemical spill) - other site-specific risks

CR.DP.2.b

Up-to-date relevant contact details are displayed (including out of hours phone numbers) e.g. electricity supplier, Environment Agency hotline.

CR.DP.2.c

Key personnel have access to plan.

Contingency/Emergency Plan

CR.DP.3

Standards

Systems must be in place for recording, investigating and resolution of any complaints that are relevant to the requirements of the Red Tractor Standards.

How you will be measured

CR.DP.3.a

System includes recording the: - complaint - investigation result - action taken to prevent the issue happening again

Complaints Records

  • DP.1.1 – One or more maps may be used and this may be held as a hard copy or as an electronic document
  • DP.3 – Complaints made by local authority, general public, customers (e.g. delivery point rejections) or other