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ANIMAL MEDICINES

Version 5.1

Click to view all ANIMAL MEDICINES

Key – Those standards which have greater significance (all other standards are normal)

Recommendation – Those which do not affect certification

New – A completely new standard which the member must now adhere to

Revised – A standard that has changed and requires the member to take some different or additional action to before

Upgraded – The standard has been upgraded to a Key standard or from a Recommendation to a full standard

Appendix – Referenced in ‘How you will be measured’. Indicates that additional information is provided in the Appendices, which are available at the end of each section.

This icon indicates that a record is required.

Where to find help – at the end of each section we have indicated where you can get extra guidance if you need it.

Aim:

ANIMAL MEDICINES

KG.AM.1 Key

Standards

Only authorised veterinary medicines are used. (Revised)

How you will be measured

KG.AM.1.a

POM-V products are prescribed by a vet.

KG.AM.1.b

POM-VPS products are prescribed by a vet, pharmacist or Suitably Qualified Person (SQP)/Registered Animal Medicines Advisor (RAMA)

KG.AM.1.c

An approved medicines list, compiled in conjunction with a vet, is kept, listing: - storage - administration - active ingredient - withdrawal period - dosage - duration of treatment - circumstances for use

Approved medicines list with definition of a VMP (i.e. includes vaccines, antimicrobials, anthelmintics, anaesthetic, medicated feed)

KG.AM.2 Key

Standards

Veterinary medicines must be used appropriately. (Revised)

How you will be measured

KG.AM.2.a

Prescription-only medicines are used in accordance with the prescription.

KG.AM.2.b

General Sales Medicines (AVM-GSL) (non-prescription) are used in accordance with manufacturers’ or veterinary instructions.

KG.AM.2.c

Expired medicines and open medicines not used within specified timescale (in-use shelf-life) are not used.

KG.AM.3

Standards

Veterinary medicines must only be administered by demonstrably competent persons.

How you will be measured

KG.AM.3.a

Person undertaking task has relevant experience or training.

KG.AM.4

Standards

Veterinary medicines must be stored appropriately. (Revised)

How you will be measured

KG.AM.4.a

Kept in a locked storage facility/room.

KG.AM.4.b

Stored in accordance with the manufacturer’s instructions.

KG.AM.4.d

Medicines are not stored in the same refrigerator as food/drink.

KG.AM.4.e

Refrigerators are temperature checked at least weekly, whenever medicines are stored in them

Refrigerator temperature records

KG.AM.5

Standards

Purchase records for all veterinary medicines must be kept.

How you will be measured

KG.AM.5.a

Records detail: - identity of medicine - quantity - date of purchase - supplier name & address - batch number(s) and assigned bottle number if using for administration records - expiry date(s)

KG.AM.5.b

Medicine purchase records are kept for 5 years.

KG.AM.5.c

Medicated Feeding Stuff Prescriptions (MFSPs) are kept for 5 years.
  • Medicine purchase records
  • MFSPs (may be held centrally by parent company)

KG.AM.6 Key

Standards

Records must be kept of all administered veterinary medicines (paper and/or electronic). (Revised)

How you will be measured

KG.AM.6.a

Records detail: - identity of medicine - date of administration - quantity of medicine administered - length of withdrawal period for meat and eggs - identification of the bird or group of birds to which administered - batch number(s) or assigned bottle number linked back to purchase records - number of birds treated - date treatment finished - date when bird(s)/eggs becomes fit for human consumption - name of person administering medicine - reason for treatment

KG.AM.6.b

Medicine administration records are kept for 5 years.
  • Medicine administration records
  • Veterinary prescriptions

KG.AM.7

Standards

Veterinary medicines, their containers and administration equipment must be disposed of responsibly. (Revised)

How you will be measured

KG.AM.7.a

Expired and unusable medicines awaiting disposal are stored separately to in-use medicines

KG.AM.7.b

Used needles and blades are stored in a dedicated sharps container pending disposal.

KG.AM.7.c

Records of medicine disposal are kept, detailing: - identity of medicine - batch/bottle number - quantity - date of disposal - route of disposal

KG.AM.7.d

Medicines, their containers and administration equipment are disposed of through the supplier, a registered waste disposal contractor or local authority, referring to the product literature for further guidance.
  • Medicine disposal records
  • Waste transfer note/receipt

KG.AM.8

Standards

Total antibiotic used per crop must be measured as Milligrams active antibiotic per population correction unit (mg/PCU) and recorded.

How you will be measured

KG.AM.8.a

Total amount of antibiotic used per crop known by farm manager.

KG.AM.8.b

Total antibiotic used per crop calculated using the following method: ‘Milligrammes of active antibiotic used per crop’ divided by ‘(Number of birds slaughtered including rejects x 1.75kg)'.

Total antibiotic used per crop recorded in medicine administration records

KG.AM.8.1

Standards

Prophylactic administration of antibiotics is not permitted. (Revised)

How you will be measured

KG.AM.8.1.a

Antibiotics are used only for treatment of disease, following diagnosis and/or clinical signs of disease in all or part of the flock and under veterinary direction.

KG.AM.8.2

Standards

Antibiotic usage must be supported by veterinary intervention.

How you will be measured

KG.AM.8.2.a

Use of antibiotics supported by at least one of the following: - post mortem report - site visit report by vet - other written instruction from a vet

Medicine administration records supported by vet's post mortem report/vet site visit report and/or veterinary instruction

KG.AM.9 Key

Standards

The use of 3rd and 4th generation cephalosporins, glycopeptides and colistin are not permitted.

KG.AM.9.1 Key

Standards

Use of macrolides and fluroquinolones must only be as a last resort, under veterinary direction. (Revised)

How you will be measured

KG.AM.9.1.a

Use is supported by a veterinary statement outlining the justification for use.

KG.AM.9.1.b

Use is supported by written agreement from a director of the company purchasing the birds.
  • Vet statement justifying prescription
  • Written agreement from company director

KG.AM.10 Key

Standards

Systems must be in place to ensure birds receiving veterinary medicines are not presented for slaughter before the withdrawal period has expired. (Revised)

How you will be measured

KG.AM.10.a

Prescribed withdrawal periods are complied with.
  • AM.2 – A Veterinary Medicinal Product is legally defined as:
    – any substance or combination of substances presented as having properties for treating or preventing disease in animals
    – any substance or combination of substances that may be used in, or administered to, animals with a view either to restoring, correcting or modifying physiological functions by exerting a pharmacological, immunological or metabolic action, or to making a medical diagnosis.
    Veterinary medicinal products used to treat and prevent disease in farm animals include, but are not limited to, vaccines, ecto- and endoparasiticides, antibiotics, anti-inflammatories and anesthetics.
    POM-V stands for ‘Prescription Only Medicine – Veterinarian’ and these veterinary products may only be supplied upon prescription by a veterinary surgeon for animals under their care. All antibiotics for food-producing animals are classified as POM-V.
    POM-VPS stands for ‘Prescription-Only Medicine – Veterinarian, Pharmacist, Suitably Qualified Person (SQP, also known as RAMA – Registered Animals Medicines Advisor)’ and these products may be prescribed by these registered qualified persons.
    The use of antibiotics as growth promoters is illegal.
  • AM.5 – Assigned bottle number allows members to assign a bottle number in the purchase records and note the assigned number in the administration records and for those bulk buying medication so individual bottles can be accounted for in records.